Payment workflow

Create vouchers

Go to Payables > Create Checks > Create Proposed Checks > Print Proposed Checks
For the ePayable Bank, this will not print a check but will move it to the Temp Check table
Checks will have the status “Waiting to Upload”

Click on Upload ePayable button to submit check to Zipalti; message will indicate “Payments uploaded successfully”
If, on clicking Upload ePayable button, no check is found to submit the error message “No items found to process” will be shown
In this example there are checks to submit, Temp Checks 1256, 1257 and 1258 were created and status changes to “Waiting to Approve”

Now click the Approve ePayable button which will open the Zipalti dashboard in a separate browser tab
Click Approve in the Zipalti dashboard

Go back to Accolent ERP, Payables > Create Checks > Create Proposed Checks > Print Proposed Checks and select ePayable Bank
Click Update Status button
If there are no checks pending the error message “No items to process” will display
In this example, there are checks and the status of Temp Checks 1256, 1257 and 1258 will change from “Waiting to Approve” to “Submitted”

Payments typically take a few minutes to process through Zipalti after being approved
To see the current status, use the Update Status button
If checks are properly paid in Zipalti the status will change from “Submitted” to “Paid” as for Check 1256 for Vendor 101
If the Payee is not “Payable” in Zipalti (e.g., if Vendor has not set up its payee information), the status will change to “Deferred” as for Check 1257 for Vendor 102
If for some reason the payment is rejected (e.g., if the payee information is wrong) the status will change to “Rejected” as for Check 1258 for Vendor 105

To confirm checks with status “Paid”, select the checks, then click the Confirm ePayable button
This will move the checks out of the Temp Checks table to the Checks table
Under Views > Printed Checks the checks will show as confirmed
Select Check 1256 and Confirm ePayable – now shows as confirmed
Once Confirmed, checks show up in Accolent ERP on the List Checks screen with the Type of ePayable Check

In Zipalti, Deferred Payments result from a Vendor not being Payable; Rejected Payments result from incorrect information on the Payee record
Both of these are final statuses in Zipalti
So, these checks must be deleted and created again, then re-uploaded to Zipalti
- First go to Zipalti and correct (or ask Payees to correct) the Vendor records
- Then use the Delete button to delete the checks in Accolent ERP
- Then recreate Checks and re-upload
- When uploaded to Zipalti, Checks show status of “Waiting to Approve"